UNIVERSITY CAPITAL PLAN

The Office of Planning and Development maintains and updates a list of proposed capital projects, which reflect the institution's priorities and are reflected in Rutgers 2030, the long range physical master plan.

CAPITAL PROJECT INITIATION AND PROCESS

Project Initiation

University academic or administrative units seeking to initiate any type of work (feasibility study, planning, design, construction) on a capital project are advised to complete and submit a form which can be accessed through this link:

Project Request Form

Upon review of the submission, the project will be assigned to an appropriate staff person from within Institutional Planning and Operations to manage the request. The project may be categorized as a Feasibility Study, Capital Project, Non-Capital Project, or other type based on specifics of the project.

Feasibility Studies

There may be a need for preliminary studies to help a university academic or administrative unit determine whether a capital project can or should be implemented. Planning, Development, and Design can assist by retaining the services of an Architectural/Engineering firm to undertake a Vision Document or Feasibility Study. This analysis will help to define size and scope of the proposed project, identify sites, develop and evaluate options, and generate initial cost estimates.

Non-Capital Projects

Projects that have a project cost of $5 million or less, and have an identified source of funding, can advance with Planning, Development, and Design guidance to the implementation phase. Staff from University Facilities – Contract Services may be assigned to oversee the implementation of the process.

Capital Projects

Capital Projects are defined as major renovation or new construction of a building or infrastructure that is greater than $5 million in project cost, or involves the acquisition or sale of real estate. The process for approval of capital projects involves vetting by the Capital Planning Advisory Committee (CPAC), composed of senior university leadership, and ultimately, approval by the University Board of Governors.

Capital projects submitted to CPAC must have endorsement of the appropriate Chancellor, be consistent with the University Strategic Plan and Physical Master Plan, have strong purpose and justification, have an identified source of funding, and be supported by a solid business plan. It may be necessary to undertake a Feasibility Study (described above) to generate necessary supporting documentation for submission to CPAC. 

Upon CPAC authorization, Planning, Development, and Design can procure the professional services of architectural and engineering firms to begin final space planning and design of the project. The phases of this process include Programming, Schematic Design, and Design Development, leading to the completion of construction documents and specifications. This office, along with staff from the Office of Architecture and Design, direct the consultants and oversee development of the plans to ensure consistency with university design standards and conformance with the goals of the long range master plan. Upon completion and final review of the plans, colleagues from University Facilities – Project Administration will be assigned to put the documents out to bid, select contractors, and to provide project management and construction management oversight through the completion of the project.