Emergency Action Plan

Reporting An Emergency

Police Emergency

Fire Emergency

 

Medical Emergency

Health and Safety

Weather Emergency

Emergency Information

For any Emergency Dial 9-1-1 or Obtain an Outside line then dial 9-1-1

Injury/Illness

WORK RELATED INJURY/ILLNESS

Employees who are injured or become ill on the job due to work related activities, must immediately notify their supervisor of their injury or illness. The supervisor must then complete the first page of the Employer"s First Report of Accidental Injury [Secure Online Form requires a RU NetID] by the end of the employees" work shift. The remaining pages of the form must be completed within five (5) working days of the date of the accident.

In the event of a serious injury or illness, immediately call 9-1-1.

For assistance in investigating or reporting an accident, please contact REHS at 848-445-2550 or REHS-Newark 973-972-4812.

Online Form - myrehs.rutgers.edu

Employees with Work-Related Injuries or Illnesses

If treatment for work-related injuries or illnesses is required:

Rutgers University - New Brunswick Occupational Health Department 848-932-8254
Rutgers University - Newark Occupational Health Department 848-932-8254
Rutgers University - Camden Occupational Health Department 848-932-8254
RBHS - New Brunswick/Piscataway Employee Health Services 848-445-0123
RBHS - Newark Occupational Medicine Service 973-972-2900
RBHS - Camden/Stratford Student and Employee Health 856-566-6825

Supervisor or employee must contact the their locations respective Occupational Health Department to receive treatment.

If Occupational Health is closed, the employee must go to the nearest hospital emergency room and contact Occupational Health Department on the next business day for further treatment.

For any serious or life-threatening work-related injuries, supervisors or employees should call 911 immediately or report to the nearest emergency room for treatment.  Upon discharge from the hospital, employees should contact the Occupational Health Department to arrange follow-up care. 

For any questions associated to work-related injuries and illnesses, please contact Occupational Health at 848-932-8254.

Employees with non-work-related injuries and illnesses must see their personal physician for treatment.

All work related injury/illness medical expenses are covered by the University through its Workers" Compensation insurance carrier. If an employee decides to seek treatment on their own and bypasses Occupational Health or Risk Management, , they are responsible for paying their medical bills. http://policies.rutgers.edu/PDF/Section40/40.3.1-current.pdf

For Rutgers employees or lab workers with needle stick injuries or potential bloodborne pathogen exposure:

  • New Brunswick/Piscataway Campuses - Supervisor or employee must contact the Rutgers Occupational Health Department immediately at 848-932-8254 to receive treatment.
  • Camden or Newark Campuses - Supervisor or employee must contact the Occupational Health Department immediately at 848-932-8254 to arrange treatment. Camden employees may also contact the Student Health Center in Camden at 856-225-6005 for treatment.
  • For all other Rutgers off campus sites, stations and/or farms - Supervisor or employee must contact the Occupational Health Department at 848-932-8254 to arrange treatment.
  • Rutgers Biomedical & Health Sciences at Newark and Scotch Plains - Supervisor or employee must contact New Jersey Medical School Occupational Medicine Services in Newark immediately at 973-972-2900 for treatment. 
  • Rutgers Biomedical & Health Sciences at New Brunswick/Piscataway - Supervisor or employee must contact Robert Wood Johnson Medical School Employee Health in Piscataway immediately at 848-445-0123 for treatment. 
  • For all Biomedical and Health Sciences off-campus facilities, clinics, or University Correctional Health Care - Supervisor or employee should contact either NJMS Occupational Medicine Services in Newark at 973-972-2900 or RWJMS Employee Health in Piscataway at 848-445-0123 for treatment. 
  • After hours or on weekends, employee should report to nearest emergency room immediately for treatment and then contact Occupational Health in New Brunswick, Occupational Medicine Services in Newark, or Employee Health in Piscataway to arrange for follow-up care. 

For RBHS Students who sustain needle stick injuries or potential Bloodborne pathogen exposure:

Time is crucial. Act quickly as follows:

  • Wash exposure site thoroughly with soap and water (or water only for mucous membranes).
  • Notify resident or other supervisor of your rotation AND the nursing supervisor, who should request source-person clinical information and blood work (e.g., HBsAG, HCV antibody, HIV) unless HIV, HBV, and HCV status is already known.

On campus or close to campus, go immediately to:

  • Newark & Scotch Plains: Student Health Services 973-972-8219 (8-5 M-F) After hours: Go to Emergency Department at University Hospital 973-972-5123
  • Piscataway & New Brunswick: EOHSI Employee Health Service 848-445-0123 (8-4 M-F) After hours: Go to RWJUH Emergency Department 732-937-8944
  • Stratford: Internal Medicine 856-566-6845

Off campus: Go immediately to:

  • Nearest Emergency Department or call 866-HIV-CHEC (866-448-2432) for advice & to locate the nearest ED

It is very important to report all exposures and get follow-up care at:

  • Student Health Services-Newark (DOC 1750), 973-972-8219; or EOHSI Employee Health Service-NB (170 Frelinghuysen Road, Piscataway), 848-445-0123; or Rowan SOM Internal Medicine-Stratford (UDP 3100) 856-566-6845.
  • Get appropriate tests, e.g., for HIV, HBV panel, HCV BUN, creatinine, U/A, LFTs, amylase, CBC w/diff & pit, electrolytes, glucose, urine pregnancy test when appropriate.
  • Get risk-assessment counseling and chemoprophylaxis (if needed). If elected, chemoprophylaxis should begin as soon as possible after exposure, best within hours of exposure.
  • Complete incident report.
  • Send bills to your insurance company; send any unreimbursed expenses to your Student Affairs Dean

Injury to Students, Guest or the Public

If an injury occurs to students or members of the general public and is witnessed by an employee, then the employee must complete the Injury Report Form for Students or Public and forward it to Risk Management.

Injury Report Form for Students or Public: http://riskmanagement.rutgers.edu/sites/riskmanagement/files/Inj_Stu_Pub.pdf

Employee Access to Medical & Exposure Records

Rutgers University provides employees exposed occupationally to toxic substances or harmful physical agents access to their medical records and relevant exposure information in accordance to applicable standards regulated by the N.J. Public Employees Occupational Safety and Health (PEOSH) Program. Rutgers employee medical records are maintained by the Occupational Health Department and exposure records are maintained by Rutgers Environmental Health and Safety (REHS). This PEOSH regulation was enacted to ensure that all workers (or their designated representatives) have access to such records upon request.  Employees desiring access to or copies of their medical or exposure records concerning their working conditions or workplace should visit Occupational Health Department to formally request it.  Employees must be informed on an annual basis of the existence of this regulation and of these rights.  This notice is posted to satisfy this requirement.

 

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Animal Incidents

ANIMAL INCIDENTS/NUISANCE WILDLIFE

Any direct physical contact with an unknown animal, especially if it results in a bite or scratch, could have serious health consequences. In fact, wild animals - alive or dead - can spread disease and may pose potential physical hazards. Contact includes exposure of a person"s eyes, nose, mouth and non-intact skin (cut, scratched, burned, etc...) to animal blood or saliva. It also includes a bite, scratch or kick from a wild animal.

Notification Procedures:

RUPD (New Brunswick 732-932-7111, Newark 973-353-5111 or 973-972-4491, Camden 856-225-6111):

    • In the event of an injury or any other physical contact with an unknown or wild animal
    • If an animal is showing aggression or unusual behavior.
    • If you had any bat exposure or encounter.
    • When an animal is injured or inside a non-residential building after normal work hours

Student Health or Occupational Health (New Brunswick 848-932-7402, Newark 973-353-5231, Camden 856-225-6005, Occupational Health 848-932-8254):

    • In the event of an injury or any other physical contact with an unknown or wild animal
    • Any bat encounters

Facilities (New Brunswick 848-445-1234, RBHS-N 973-972-5400, Newark 973-353-5441, Camden 856-225-6000):

    • When an animal is found injured or inside a non-residential building during normal work hours (Monday - Friday, 8:30am to 4:30pm), RUPD after hours or on weekends.

Housing (New Brunswick 848-932-1001, RBHS-N 973-972-5400, Newark 973-353-1037, Camden 856-225-6471):

    • When an animal is found injured or inside a residential building during normal work hours (Monday - Friday, 8:30am to 4:30pm), RUPD after hours or on weekends.

Bat Exposure: If you think you have been in any of following situations, call Student Health or Occupational Health.

    • Being bitten by a bat
    • Sleeping individuals awakening to find a bat in the same room, (not just in the house)
    • Young children playing alone and unobserved in a room with a bat
    • Incapacitated individuals (including intoxicated individuals) with one of these types of exposure

The following tips can help prevent people from being injured, or to minimize the injury, by an animal and/or other wildlife:

    • DO NOT ATTEMPT TO REMOVE OR DISTURB THE ANIMAL OR WILDLIFE!
    • Do not come into contact with it. Tell others to vacate the area if a dangerous animal may still be nearby.
    • Be prepared to give your name, location and if possible, the species or type of animal/wildlife involved. Keep track of names and contact information for anyone else that may have been exposed to the animal.
    • If a wild animal, such as a bat or a raccoon, is inside of a building, try to isolate it in a room by closing doors behind it and keeping others away.

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Biological Spill

BIOLOGICAL SPILL

First, you must decide on whether to evacuate the immediate area of the spill. If you find yourself in a situation were you cannot safely control the spill, the safest action is to evacuate the area. The likelihood of a biological spill occurring outside of a laboratory is rare, but if you find yourself confronting a biological hazard in a non-laboratory (clinic, mechanical room, classroom, recreations, outdoors) setting please contact REHS at 848-445-2550 or RUPD (New Brunswick 732-932-7111, Newark 973-353-5111 or 973-972-4491, Camden 856-225-6111) for assistance.

BSL-2 agents, human blood, blood products, and body fluids

Laboratories

  • Restrict access to the spill area; evacuate the area if needed. Notify supervisors and post warnings.
  • Laboratories should allow aerosols to settle for 30 minutes before re-entering.
  • Wash exposed skin; if eyes are splashed, flush at eyewash station for 30 minutes.
  • Remove and bag contaminated clothing.
  • Use Use blood/biohazard spill kits where available and don appropriate personal protective equipment (PPE).
  • Use forceps or other mechanical means to remove any contaminated sharps to prevent direct contact with spilled materials.
  • If spill kit is not available take the following actions:
    • Place paper towels over the entire spill and apply disinfectant.
    • Allow 20-minute contact time with the disinfectant.
    • Wipe down spill area with appropriate disinfectant.
    • Place contaminated sharps in a sharps container. Place other disposable materials and treat as regulated medical waste.
  • Wash hands when gloves are removed.

Clinical Areas

  • Report spill to your supervisor.
  • It is not necessary to report the spill to the RUPD or REHS.
  • Obtain bUse blood/biohazard spill kits from the designated area.
  • Wear gloves, gown, and eye protection.
  • Use forceps or other mechanical means to remove any contaminated sharps to prevent direct contact with blood/body fluid.
  • Place debris in a biohazard bag and sharps in an approved sharps container. Dispose in a regulated medical waste container.
  • Decontaminate spill area with 1:10 bleach solution or another appropriate disinfectant.

Personal Contamination

  • If a spilled material has contacted any part of your body, start first aid measures immediately. Utilize the nearest eyewash or safety shower. Disrobe promptly if clothing is contaminated.
  • If eyes or skin are involved flush with an emergency eyewash and/or safety shower for a minimum of 30 minutes. Other persons should assist (you will need help with eye flushing) and should contact RUPD (New Brunswick 732-932-7111, Newark 973-353-5111 or 973-972-4491, Camden 856-225-6111) as soon as possible to obtain medical assistance

For employees or lab workers with potential exposure:

  • New Brunswick/Piscataway Campuses - Supervisor or employee must contact the Rutgers Occupational Health Department immediately at 848-932-8254 to receive treatment.
  • Camden or Newark Campuses - Supervisor or employee must contact the Occupational Health Department immediately at 848-932-8254 to arrange treatment. Camden employees may also contact the Student Health Center in Camden at (856) 225-6005 for treatment.
  • For all other Rutgers off campus sites, stations and/or farms - Supervisor or employee must contact the Occupational Health Department at 848-932-8254 to arrange treatment.
  • Rutgers Biomedical & Health Sciences at Newark - Supervisor or employee must contact New Jersey Medical School Occupational Medicine Services in Newark immediately at 973-972-2900 for treatment. 
  • Rutgers Biomedical & Health Sciences at New Brunswick/Piscataway - Supervisor or employee must contact Robert Wood Johnson Medical School Employee Health in Piscataway immediately at 848-445-0123 for treatment. 
  • For all Biomedical and Health Sciences off-campus facilities, clinics, or University Correctional Health Care - Supervisor or employee should contact either NJMS Occupational Medicine Services in Newark at 973-972-2900 or RWJMS Employee Health in Piscataway at 848-445-0123 for treatment. 
  • After hours or on weekends, employee should report to nearest emergency room immediately for treatment and then contact Occupational Health in New Brunswick, Occupational Medicine Services in Newark, or Employee Health in Piscataway to arrange for follow-up care. 

For any questions associated to the exposure, please contact Occupational Health at 848-932-8254, Occupational Medicine Services at 973-972-2900 or Employee Health at 848-445-0123.   

For students with potential exposure:

 

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Chemical Spill

First, you must decide on whether to evacuate the immediate area of the spill. If you find yourself in a situation were you cannot safely control the spill, the safest action is to evacuate the area. The likelihood of a chemical spill occurring outside of a laboratory is rare, but if you find yourself confronting a chemical hazard in a non-laboratory (clinic, mechanical room, outdoors) setting please contact REHS at 848-445-2550 or RUPD (New Brunswick 732-932-7111, Newark 973-353-5111 or 973-972-4491, Camden 856-225-6111).

For Laboratory Incidents:

Evacuation

  • If the spill is contained within an operating fume hood, evacuation is not necessary.
  • If the spill is outside of an operating fume hood but within your lab, evacuation is usually not necessary since the laboratories are generally under negative pressure with respect to surrounding areas
  • If the spill is outside a laboratory, if you spill a Particularly Hazardous Substance, or you have reason to believe that a spill in the laboratory may escape into the surrounding areas, please do not hesitate to pull a fire alarm if you feel the need for building-wide evacuation.

Personal Contamination

  • If a spilled material has contacted any part of your body, start first aid measures immediately. Shout for help and move directly to the nearest eyewash or safety shower. Disrobe promptly if clothing is involved.
  • If eyes or skin are involved flush with an emergency eyewash and/or safety shower for a minimum of 30 minutes. Other persons should assist (you will need help with eye flushing) and should contact RUPD (New Brunswick 732-932-7111, Newark 973-353-5111 or 973-972-4491, Camden 856-225-6111) as soon as possible to obtain medical assistance

Spill Cleanup

If you have the appropriate laboratory training, you can clean up a chemical spill yourself. Make a determination on whether a cleanup can be handled or if assistance is required. Generally, the spill can and should be cleaned up by laboratory personnel if the material is of low hazard (low corrosivity and toxicity) and if one gallon or less has been spilled. REVIEW THE APPROPRIATE SAFETY DATA SHEETS and use the following guidelines based on the size of the spill.

Small Spill

Large Spill

ASSESS spill size, chemical type and available cleanup equipment.

EVACUATE the immediate area.

WARN other personnel.

WEAR appropriate PPE.

CLEAN UP spill using appropriate spill kit if trained to do so.

CONTAIN spilled material in a sturdy plastic bag or sealed drum. Apply a hazardous waste label and contact REHS for disposal.

ATTEND to injured persons, seek appropriate medical attention.

EVACUATE area/building.

EXTINGUISH ignition and heat sources.

PREVENT spill from spreading.

CONTACT REHS for assistance. After hours call RUPD.

FILE a formal incident report.

If you require any more information, contact REHS at 848-445-2550 or REHS-Newark 973-972-4812.

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Radiological Spill

RADIOLOGICAL SPILL

When an incident occurs, the worker must first make a judgment as to whether the incident is a minor or major incident. The chart below will help you to make the determination as to a minor or major incident. When in doubt, call REHS.

Notifications

The proper response to an emergency depends upon a thorough understanding of the magnitude of risks, priorities for action and the application of common sense. When calling REHS or the police to report a spill, the following information should be provided:

  • Location of incident
  • Authoree/Principle Investigator
  • Name and telephone number of person reporting
  • Persons contaminated or exposed, estimate of amount on skin
  • Radionuclide involved
  • Amount of radioactivity
  • Volume of released material
  • What steps have been taken so far?

In the event of a spill or emergency related to a radiological laboratory incident during normal business hours (Mon - Fri 8 am to 4:30 pm), REHS should be contacted at 848-445-2550. After business hours or if an injury occurred, call RUPD (New Brunswick 732-932-7111, Newark 973-353-5111 or 973-972-4491, Camden 856-225-6111):

Emergency Procedures for Radiation Incidents

Minor Incident:

Laboratory Guidelines:

  • < 100 uCi of Radioactive Material (RAM)
  • No personal contamination
  • Localized contamination
  • No spread of RAM outside licensed areas
  • Proper tools and knowledge available for clean up
  • Stop source of the spill
  • Warn other personnel
  • Survey and mark the affected areas
  • Minimize exposures
  • Notify Authoree or designee
  • Begin cleanup
  • If area cannot be cleaned, notify REHS at 848-445-2550
  • Document incident in laboratory survey book

Major Incident:
(Any of the following conditions)

Laboratory Guidelines:

  • > 100 uCi of Radioactive Material (RAM)
  • Skin and/or clothing contamination is involved (any quantity)
  • Airborne RAM is thought to be present
  • Large areas are contaminated
  • Contamination has spread outside licensed areas
  • Personal injury or fire
  • Anytime you are unsure of what to do, or how to do it
  • Treat life threatening injuries first
  • Evacuate and lock (or post) laboratory if airborne or fire hazard exists
  • Perform first aid, if applicable
  • Remove contaminated clothing
  • Measure and record amount of contamination on skin with applicable meter and wash area gently with warm water and soap
  • Warn other personnel
  • Notify REHS at 848-445-2550 or REHS-Newark at 973-972-5305 and Authoree
  • If after hours, call RUPD
  • Try to prevent the spread of contamination, if possible
  • Await the arrival of REHS

 

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Infectious Disease

EMERGING INFECTIOUS DISEASES

Emerging infectious diseases are those whose incidence in humans has increased in the past 2 decades or threaten to increase in the near future. These diseases, which respect no national boundaries, can challenge efforts to protect workers as prevention and control recommendations may not be immediately available. The occupational safety and health community can prepare for these unpredictable disease outbreaks and prevent disease transmission with these resources for protecting workers, particularly healthcare workers, nurses, doctors, and first responders.

Center for Disease Control and Prevention resources

The following information is provided for the University community by various University Departments related to emerging infectious diseases affecting our University:

Ebola Health Advisory

Rutgers, The State University of New Jersey continues to closely monitor the evolving Ebola situation.

Students, faculty, and staff who have traveled to Guinea, Liberia, Sierra Leone, Nigeria, or Senegal within the past 21 days are asked to call Student or Occupational Health Office so they can walk you through a quick risk assessment over the phone: http://healthannouncement.rutgers.edu/ 

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