Rutgers hosts thousands of programs and events each year. These programs and events often need a number of services and parking permissions to ensure a safe and well-coordinated event.

A Special Event is any event over 10 people requiring the use of a parking facility and is not a reoccurring event (same attendees on a weekly or biweekly basis over an extended period of time).


Special Programs
Special Program parking permissions are for the use of individuals who are visiting the campus and are taking a non-credited course or program, which is run on regular basis. These may include workshops, lecture series, instructional programs etc. These parking permission are valid for the length of one program. This parking permission allows parking in commuter lots on the campus the program is held or lot specified on permit by DOTS. Use of these parking permission by University faculty/ staff or students will result in ticketing, and or towing. Parking permission are not valid for overnight or metered parking. Special Program parking permission can be purchase by departments through RIAS item #3001 under UFCP.  Please use the Special Program Form and email it to programs_dots@ipo.rutgers.edu. If an IPO is the method of payment it must sent along with this form or it will not be processed.


Student Run Programs
If a current student is running a one-time only program (fundraiser, workshop, lecture, dance, etc.) and needs to drop-off or pick-up materials, the student should submit a request below on the special event parking request form. The request will be reviewed by Special Event staff within three business days. The student must already have a current Rutgers parking permission on the vehicle that is going to be used prior to the request being considered. If the student does not have a current Rutgers parking permission, the student must purchase a Temporary parking permission if the request is granted. If granted the student will be advised via email. An electronic note will be attached to the vehicle requested and will last only for the time frame and location approved in the email.


One Day Visitor Parking Permission
One day parking permission are issued to University departments to provide parking to visitors on a one day basis only. This parking permission is for use by visitors only, (persons not affiliated with Rutgers University) Use of this parking permission by students, faculty or staff will result in a citation for fraudulent use of parking permission. For more information on visitor parking please click here.


Services Available for Programs and Events
A Special Event is any event over 10 people requiring the use of a parking facility and is not a reoccurring event (same attendees on a weekly or biweekly basis over an extended period of time).

  • Special Event Parking Permission (non-Rutgers vehicles only)
  • Special Event Signage
  • Parking Attendants
  • Traffic Monitors
  • Road Blocks
  • Transportation

A contact person for the planned event is required to work with our Special Events Coordinator to obtain these services and distribute permits or information to event attendees. There are costs associated with providing event signage, parking personnel, and transportation. Special Event Parking Permission are not valid for faculty, staff, or students. They are for special event attendees who are not affiliated with Rutgers University. 


Arrange Special Event Parking

For information about setting up Special Event Parking, please watch our instructional video.

  • Open the Special Event Parking Request Form
  • Save to your computer and complete
  • Close to attach to email
  • Email the form to Special Events Coordinator
  • Event parking signs are posted to inform invited guests not affiliated with Rutgers University. These signs do not allow free parking to faculty, staff or students.  Faculty, staff and students are required to have a Rutgers parking permission at all times and must park accordingly.  Rutgers affiliated faculty, staff and students parking without parking permission; or outside their parking permissionassignments will be subjected to ticketing and/or towing/

You will receive the reserved parking lot location for your event within five business days.

How To Set Up Special Event Parking
Guest Registration For Event And Special Program Parking