Mail Services is the mail distribution hub for all department and student mail. Below are the desired mail formats at Rutgers University.

United States Postal Service (USPS)

Desired Incoming Mail Format: Employee Name Department Name Street Address City State Zip +4 Code

Example: John Q. Staff Mail Services 57 US HWY 1 New Brunswick, NJ 08901-8554  

Intra-Campus Mail

To a student with a Rutgers Mail Box: His/Her Name His/Her Address

Example: John Q. Student 1234 BPO Way

To Faculty, Staff or University Department  His/Her Name Department Name Street Address Campus

Example:  Susan James Mail Services 57 US HWY 1 CC 

Online Ordering (UPS, FedEx, Amazon, Etc)

Desired Incoming Online Ordering Format:

Employee Name Department Name (please include Rutgers before the Department name on all packages) Street Address City State Zip Code
Example: Jane Staff Rutgers Mail Services 57 US HWY 1 New Brunswick, NJ 08901

To illustrate the breakdown of how various groups of university employees are coded for distribution of targeted mass mailings

The payroll personnel database is used to generate address labels for mass mailing processed through University Mail & Document Services. The following are definitions of the mail codes:

  • AO - President, Vice Presidents, Associate and Assistant Vice Presidents, Provosts, Associate and  Assistant Provosts
  • A1 - Academic Deans, Associate and Assistant Academic Deans, Academic Directors, and Associate and Assistant Academic Directors
  • A2 - Staff Deans, Directors, Associate and Assistant Directors, and Business Managers
  • A3 - Other Administrative, Professional, and Supervisory positions
  • B1 - Secretaries, Principal Secretaries, Secretarial Assistants, Principal and Head Clerical staff
  • B2 - Other Office, Laboratory and Technical support positions
  • C1 – Police, Fire, Operating Engineers and Service Personnel
  • D1 - Community Assistants
  • F1 - Academic department chairpersons
  • F2 - Faculty exclusive of chairpersons
  • G1 -Teaching and Graduate Assistants
  • G2 - Fellows, Postdoctoral Fellows, Residence Counselors, Research Interns
  • G3 - Part-Time Lecturers

Any questions please contact University Operations Manager 732-445-3020.